Turn messy calls into clean minutes, automatically, every time

Challenge

• Meeting notes took hours to transcribe, reformat, and align with process standards.

• Valuable insights were often buried or inconsistently shared, which slowed decision-making and delivery.

Solution

• We automated the process so that team members upload recordings or transcripts and the system handles everything — transcription, summarization, formatting, storage, and email delivery.

• Whisper and GPT were used for transcription and structuring.

• Docs are auto-generated in Word and stored in OneDrive.

Impact

• 4–6 hrs saved from note-taking and formatting

• 100% in minute structure, aligned with industry standards

• 2–3x faster turnaround on shared meeting summaries

• €900–1,200 saved in project admin time